[Calliopeguy]

I just received my Mobile sheets last week so I have no experience. I'm trying to use it on a Samsung S9 ultra 14.6 tablet. I play in 3 different bands with different songs for each band. I would like to have a common place for all songs that I have downloaded, a place for all the music for each individual band, and a place for the current song list for each band. Could someone please help me with when I should use an "album", "setlist", "collection", etc to file my songs as desired? In other words, how do the various song collections relate to each other?

[Geoff Bacon]

I use a collection for each group that a member of i.e. each group has at least one collection
Selecting a collection eliminates songs for other groups from the display

I use 3 letter menemonics to identify the groups e.g. U3A, PUB, MUJ
Before importing songs, I add the mnemonic to the file name e.g. "Band On The Run - U3A.pdf"
The songs are typically imported into a collection with the same name as the mnemonic (U3A fo the above song)
This allows easy identification of which group a song belongs to and also allows filtering bu mnemonic and/or collection name.
Note: When Importing select "Use Filename as Song Title" rather than "Guess..." (Guess inserts spaces)

Songs can be in more than one collection (or set list)

I use setlists to arrange songs in a particular order e.g. for a gig

I don't use Albums (but some others do)

Songs have to have a unique name in the library. As I said before, I add the 3 letter mnemonic at the end of the name e.g. "Band On The Run - U3A". This ensures song names don't clash. It also means that each group has a different song file even if the content is the same (this allows versions to diverge without affecting the other groups)

For setlists, I name these in the format "venue yyyy-mm-dd comment" e.g. "MUJ Jam 2025-05-30"
Before a gig, I add one or more spaces to the start of the name - this puts it in the # category near the top of the screen (easy to find)
After the gig, I use "3 dots" "Rename" to remove the spaces and the setlist disappears under it's sorting letter (in ascending date order); useful if you want to remember what you played at that venue previously

You could have separate libraries per group but that wasn't available when I started and probably confuses things.

My suggestion is you keep it simple and after experimenting with it, be prepared to discard it all and rebuild the library from scratch i.e. don't put a lot of effort in setting up the libraries until you are sure that is how you want to work.

Hope that helps

Geoff

[Skip]

It depends a lot on how detailed you want to get. The Song tab is the basic library, it contains all of the loaded songs. The rest of the tabs are subsets of the Songs tab. I use: Albums for each paper book Identified by the book title; Collections for major groupings of songs, like band (group) 1, instrument 1, etc.; Setlists to specific gigs.  For annotations I either make a copy of the original or use the same annotations for all groups. For different versions I add an identifier to the title, ie., song, song ah, song md, song vo, etc. Of course I end up with multiple copies of a song in the main library but that's ok.
There some folks use multiple basic libraries which is more than I want to mess with, I'm a hobbiest and only need simple.

[Calliopeguy]

It depends a lot on how detailed you want to get. The Song tab is the basic library, it contains all of the loaded songs. The rest of the tabs are subsets of the Songs tab. I use: Albums for each paper book Identified by the book title; Collections for major groupings of songs, like band (group) 1, instrument 1, etc.; Setlists to specific gigs.  For annotations I either make a copy of the original or use the same annotations for all groups. For different versions I add an identifier to the title, ie., song, song ah, song md, song vo, etc. Of course I end up with multiple copies of a song in the main library but that's ok.
There some folks use multiple basic libraries which is more than I want to mess with, I'm a hobbiest and only need simple.

Thanks for all your info. Very helpful.